In an interview with InfoReady, Michael Winemiller, Department Program Manager in the Simmons Comprehensive Cancer Center (SCCC), shared his experience with introducing InfoReady at UT Southwestern and expanding its uses:
“We implemented InfoReady for the purpose of limited submissions and internal grant submissions, but we quickly realized that we could use it for any process that required an approval cycle...and needed to be vetted with an outcome.”
His department is responsible for many focus areas, including grants, contracts, administration, human resources, and intramural programs. Here are some of the ways InfoReady has been super helpful, along with Michael’s friendly tips on getting the best out of the system:
Human Resources
- InfoReady allows you to change questions and instructions quickly as policies/procedures change.
- The initial intake of information can allow you approving a position's description and make sure there’s funding for it before it’s posted through HR portal.
- For resignations, the form serves as permanent documentation of reasoning and dates.
RFA Posting Requests
- Partners like the Office of Development or the Provost's Office can submit information for SCCC to manage RFA on their behalf.
- InfoReady encourages collaborative work and reduces duplicating efforts.
Membership Requests
SCCC has specific requirements and an approval process for members and trainees to join.
Michael notes:
“You can set as many routing steps or routing scenarios as you need to, depending on...the approval needs of your organization."
Financial Services
- Commitment funding: SCCC can distribute funding to PIs for specific cancer-related projects.
- No cost extensions: You can collect reasoning and a new timeline, which is then routed to administrative and budget offices for approvals.
Tips and Tricks
- Limit forms to only those in your organization hierarchy that need to see them.
- Set the number of your allowed submissions per individual to “Unlimited” if the form needs to be re-used many times by the same user.
We want to thank Michael for sharing his tips on how to maximize InfoReady for form collection and routing use cases.
As he shared:
“It’s been an amazing journey, and we’re finding new ways to use InfoReady every day!”
